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Document Control Support

Bathesda (Walter Reed national Military Medical Center), Maryland · Administrative
SUMMARY
As an Employee-Owned Company, VWI hires skilled employees who are eager to do more than just their assigned tasks. Our employees understand that positions and business needs change quicker than job overviews. This job overview should not limit our employees, but rather, encourage them to stretch their experience, adapt to change, grow their skills, and develop their ability to contribute to VWI’s employee ownership culture. This commitment requires our employees to perform other tasks and duties as assigned.

VWI allows for reasonable accommodations that enable an individual with a disability to participate in the application process, to perform the primary duties of a job, or to enjoy equal benefits and privileges of employment that are available to individuals without disabilities. 

WHY THE JOB EXISTS
Position serves to support and assist Walter Reed National Military Medica Center facility management operations and construction projects.  Proactively addresses issues associated with current practices and processes for facility and construction programs.  The work provides on-site assistance for technical support for to perform document control for the Walter Reed National Military Medical Center Facilities Management Department Assignments normally involve support for medical and dental facilities, technical and research laboratories, industrial facilities, and office buildings. The work includes necessary field investigation to support the work.

Work Location:  Walter Reed National Military Medical Center, Bethesda, MD.  One position is available.

PRIMARY DUTIES
Coordinate closely with the Operations Manager and Project Managers within Walter Reed National Military Medical Center Facilities Management Department with the goal to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. You shall also act as the focal point on all projects ensuring they move smoothly through all Project Milestones, keeping a focused attention on document control and project close out.

Work involves a variety of the following duties:
  • Write and maintain procedures for the creation and development of document control processes.
  • Implement processed to eliminate misfiled, lost, stolen paper documents. Security features are currently used on the FMD share-drives
  • Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
  • Perform input duties to generate documents, as necessary.
  • Set up Corporate Library; organize and coordinate all necessary documents and materials to be able to support staff in more effectively utilizing the information.  Provide support to office personnel in identifying materials for storage, scanning and disposal.
  • Scan documents as appropriate and ensure they are properly stored; dispose of paper materials as appropriate.
  • Manage the operation of the document control center to ensure that all users
    have the latest revision of appropriate documentation in a timely manner.
  • Adhere to the Federal Government requirements of conservation by recycling paper copies
  • Administration of document management/control systems
  • Maintain document registers
  • Issue documents and correspondence
  • Receive documents from NAVFAC and adding control information
  • Perform a quality control check of all outgoing and incoming documents.
  • Ensure that document properties held within the management system are accurate.
  • Produce documentation status reports for Project Managers
  • Convert documents from their native formats to pdf when required.
  • Train members of staff in document control processes
  • Support the ongoing design of the document management system.
  • Coordinate with other document control staff
The types of documents includes, but is not limited to:
  •  Engineering Drawings
  • Engineering Standards
  • CAD Data
  • Inspection Instructions
  • Test Procedures
  • Work Instructions
  • Operations and Manual Operation
  • Internal Quality Manual
  • Customer Quality Manuals
  • Material Specifications
  • Forms
  • Confidentiality Agreements
  • Service Contracts
KNOWLEDGE, EXPERIENCE AND SKILL REQUIREMENTS
  • Two year business degree or equivalent
  • Six years administrative experience
  • Four years experience in records management
  • Knowledge of ISO document retention standards
  • Proficient in the use of standard office software programs and equipment
  • Well organized and able to work independently
Compensation & BENEFITS
We believe in putting our people first and to further emphasize our commitment to our employees, we offer competitive and rewarding compensation and a comprehensive benefits package, providing excellent options for every employee.

VWI is an Equal Opportunity Employer
VWI allows for reasonable accommodations that enable an individual with a disability to participate in the application process, to perform the primary duties of a job, or to enjoy equal benefits and privileges of employment that are available to individuals without disabilities.
VWI is an Equal Opportunity Employer – Minorities/Females/Vet/Disabled
 

 

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